Bylaws

PREAMBLE

The National Association of Orthopaedic Technologists shall be committed to the advancement of the profession of orthopaedic technology. We believe that through educational programs, the Orthopaedic Technologist’s professional growth will be facilitated. The National Association of Orthopaedic Technologists supports and encourages research and advances in the field of orthopaedic technology.

Article I: NAMES AND OFFICES

I.A. The name of the Association shall be:
The National Association of Orthopaedic Technologists

I.B. The principal office of the association shall be as directed by the Executive Board and have offices at such places within or without state of charter where it is qualified to do business as its business may require and as the Executive Board from time to time may designate by resolution.

Article II: OBJECTIVE

II.A. The objective of the Association shall be:

a. To promote the highest standards of orthopaedic health care.
b. To provide for the compilation, study and exchange of data, ideas, and experience in the field of orthopaedic technology.
c. To formally meet for the advancement of the purpose of the Association.
d. To cooperate fully with other professional associations, health care facilities, teaching institutions, technical societies, research organizations, and government agencies in matters pursuant to the purpose of the organization.

Article III: MEMBERSHIP

III.A. The Association shall have three classes of membership:

a. Regular Membership shall be open to individuals who are healthcare professionals who support the philosophy of the Association. Voting privileges shall be extended to regular members only.
b. Corporate Membership shall be open to individuals in the corporate community whose products relate to orthopaedic technology, and support the philosophy of the Association. Corporate members shall not use the name of the Association for any type of promotional material or sales presentation, except with the approval of the Executive Board.
c. Affiliate Membership shall be open to those individuals or organizations not engaged in the practice of orthopaedic technology and who have a desire to promote or support the field of orthopaedic technology.

III.B, Admission of Membership:
Qualified individuals shall be admitted to membership on making application to the Association.

III.C. Application:

a. Requests for application are made to the National Office.
b. After review of the applicants qualifications and dues are submitted, a membership registration shall be issued.
c. The application shall be such form as prescribed by the Executive Committee. The applicant agrees, upon admission of membership, to abide by the Bylaws of the Association.
d. Membership Records:
The Association shall keep a membership record containing the name and address of each member. Termination of membership of any member shall be recorded in the record, together with the manner of termination and the date on which the termination ceased.

III.D. Dues:

a. Regular and Corporate Members shall pay annual dues in the amount as determined by the Executive Committee, subject to approval of the Executive Board. New members shall pay one half the membership rate, plus a processing fee, when the application is submitted after the sixth month of the year.
b. Any member delinquent three or more months in payment of his/her dues shall have his/her membership dropped.
c. Any re-instated membership status will require payment of full annual dues, plus any late fees determined by the Executive Board.

III.E. Termination of Membership

The membership of any member shall terminate upon occurrence of any of the following events:

a. The resignation of a member.
b. Expiration of the period of membership, unless the member renews for a subsequent period, on/under the terms set by the Executive Board.
c. Failure to adhere to the National Association of Orthopaedic Technologists Professional Practice Standards such as:
i) Ineligibility of membership;
ii) Material misrepresentation or fraud in any statement to NAOT or to the public, including, but not limited to, preparation of membership application;
iii) Gross or repeated negligence or malpractice in professional work, which includes releasing confidential medical information concerning persons whom the member has a professional relationship;
iv) The conviction of, plea of guilty or plea of nolo contendere to a felony or misdemeanor which is directly related to public health or education. This includes, but is not limited to, rape, sexual abuse, actual or threatened use of a weapon, sale or distribution of a controlled substance, or its possession with intent to distribute.

III.F. Disciplinary Procedures:
Following the determination that a member should be expelled under subparagraph III.E.c. above, the following procedures shall be implemented:

a. A notice shall be sent by registered mail to the most recent address of the member, as shown in the Association’s records, setting forth the expulsion and the reasons therefore. Such notice shall be sent at least 15 days before the proposed date of the expulsion.
b. The member being expelled shall be given the opportunity to be heard, either orally, or in writing at a hearing to be held not fewer than five (5) working days before the effective date of the proposed expulsion.

III.G. Reinstatement:

Any member whose membership was terminated in Article III.E. other than by death, may have his/her membership reinstated on terms such as the Executive Board may deem appropriate by filing a written request therefore with any member of the Executive Board and on approval of the request by a majority of the Executive Board present at a meeting at which the request is considered, provided that such a request shall not be considered at which a quorum is not present.

Article IV: OFFICERS

The officers of the Association shall be a President, Vice President, Treasurer and Secretary, and are designated by the Executive Committee of the Association.

IV.A. Eligibility for Office:
Any Orthopaedic Technologist currently certified by the National Board of Certification of Orthopaedic Technologists (NBCOT), who has been a regular member in good standing for one full year shall be eligible to hold office.

IV.B. Duties of the Officers:

The duties of the officers shall be prescribed in Robert’s Rules of Order Newly Revised.

The President shall be the Chief Executive Officer of the Association and shall in general control the organizational affairs of the association subject to the approval of the Executive Committee.

IV.C. Elections:

a. The President and Treasurer shall be elected for a term of two years or until their successors are elected.
b. The Vice President and Secretary shall be elected for a term of two years or until their successors are elected.

IV.D. The Executive Committee
The Executive Committee shall be chaired by the President. The committee shall meet no fewer than two times per year at a date and location agreed to by a majority vote of the members of the Committee. The Executive Committee is responsible for the overall management of the Association and implementation of the membership-related actions of the Executive Board.

IV.E. Compensation:
The President, Vice President, Treasurer and Secretary shall be allowed and paid their actual expenses as provided by the approved budget.

IV.F. Removal from Office:
Any officer may be removed from office for failure to fulfill the duties of the office as stated in the bylaws by the majority of the registered members at the General Business Meeting.

IV.G. Vacancies:

a. Vacancies in the office of President, Vice President , Secretary or Treasurer shall exist on the death, resignation, or removal of such officer or on the failure of the members in any election to fill the office.
b. The Executive Board may declare vacant the office of President, Vice President, Secretary or Treasurer if any such officer violates any of the standards outlined in Article III.E.c. or if, with sixty (60) days after the notice of his/her election, he/she does not accept the office in writing or by attending a meeting of the Association.
c. Vacant officer positions caused by death, resignation, or disability of an officer as in this section provided shall be elected to the Executive Board at its next regular special meeting at which a quorum is present following the vacancy.
d. Officers elected to fill vacancies as in this section provided shall hold office for the unexpired terms of their predecessors or until their removal or resignation as in these bylaws provided.

Article V. MEETINGS

V.A. Meeting Place:
There shall be one meeting of the Association at the Clinical Symposium. The Association shall determine the time and location except in emergency situations, then the Executive Board may determine the time and location.

V.B. Special Meetings:
Special meetings may be called by the President or shall be called by at least one-third of the members of the Executive Board and held at such time and place within or without the state of charter as may be ordered by resolution of the Executive Board. Special meetings shall also be called by one-third of the voting members of the Association.

V.C. Contents of Notice:
Notice of meetings of members shall specify the place, the day, the hour of the meeting, and in the case of special meetings, the general nature of the business to be transacted. A majority of members present and voting shall constitute a quorum. Members will be notified not less than twenty-five (25) days prior to the meeting.

V.D. Quorum:
a. For the purpose of transacting business in general meetings, a majority of those members registered shall constitute a quorum.
b. A majority shall also constitute a quorum for transacting business at a special meeting.

V.E. Loss of Quorum:
The members present at a duly called or held meeting at which a quorum is established may continue to do business until adjournment not withstanding the withdrawal of sufficient members so as to leave less than a quorum.

V.F. Voting
Votes shall be taken by voice vote on all matters put to vote unless otherwise requested by the chairman (or presiding officer) or the membership, except that election of officers shall be by ballot as prescribed in these bylaws and the standing rules.

Article VI: EXECUTIVE BOARD

VI.A. The Executive Board shall consist of the Executive Committee, one representative or designate from the groups recognized by the Association and three representatives from the delegate at large (chosen by those delegates at large).

VI.B. Vacancies
The Executive Board shall declare membership of groups failing to have representation at the annual Executive Board meeting where a letter of explanation is not submitted to the secretary at least three days prior to the annual meeting as being vacant. Reinstatement shall occur upon receipt of a letter submitted to the secretary and notices to the current Executive Board Members.

VI.C. Meetings
The Executive Board shall hold two meetings per year. A meeting at the Clinical Symposium, and a meeting mid-year to be held at a location chosen by the Executive Committee.

VI.D. Quorum:
A majority of the Executive Board shall constitute a quorum for the conduct of business provided that at least two elected officers are present as part of the majority.

VI.E. Powers and Limitations:
The Executive Board shall have general supervision over membership affairs of the Association between business meetings. The Executive Board shall determine that the affairs of the Association are carried out in accordance to these Bylaws. The Executive Board shall be subject to the orders of the Association, and none of its acts shall conflict with the actions taken by the Association.

VI.F. Resignation and Discharge:
A letter of resignation should be submitted to the President when a member of the Executive Board finds that he/she can no longer serve on the Board.

An inactive group shall not have representative on the Board, as defined in the Policy/Procedure Manual.

Discharge of a member from the Executive Board shall be determined by majority vote of the Executive Board.

VI.G. Board Packets:
The Secretary shall send copies of all meeting minutes, committee reports, and proposed agendas to each Executive Board member attending the last meeting.

The responsibility of forwarding the packet to the individual attending the upcoming meeting rest with the individual to whom the packet is addressed.

ARTICLE VII: COMMITTEES

VII.A. Standing and Special Committees

a. Standing Committees shall be listed in the Association Standing Rule
b. Committees shall be appointed by the President, as the Association, or the Executive Board shall from time to time deem necessary, to carry on the work of the Association.
i. The Committee Chairman shall be appointed by the President.
ii. The term of the appointment shall be for one year.
iii. The Committee Chairman shall appoint all committee members.
iv. All Committee chairmen shall notify the President of committee appointments.

c. Committee Chairman shall submit a written report to the Secretary at least sixty (60) days prior to the annual meeting and the midterm Executive Board meeting.

ARTICLE VIII: FISCAL YEAR

The fiscal year of the Association shall be November 1 to October 31.

ARTICLE IX: DISSOLUTION

The laws of the state of charter shall prevail in the case of dissolution of the Association. An attorney shall be engaged by the Executive Committee to draw up the necessary papers in the event of disbandment or dissolution of the Association.

ARTICLE X: INSIGNIA

The Executive Board may adopt, use, alter or cancel an Association insignia and/or seal and may rule prescribe the time, manner, and place in which the insignia may be worn or used with approval of the Executive Committee.

ARTICLE XI: CERTIFICATION EXAMINATION BOARD

The Association recognizes the National Board for Certification of Orthopaedic Technologists, Inc. as the sole Board to certify Orthopaedic Technologists.

ARTICLE XII: PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with theses bylaws and any special rules of order the Association may adopt.

ARTICLE XIII: AMENDMENT

These Bylaws may be amended upon the recommendations by the Executive Board and the majority vote of the general membership present and voting at any annual or special meeting of the Association, provided that the amendment has been submitted in writing at the previous meeting. Notice of proposed amendments shall be sent to all regular members not less than forty-five (45) days prior to the annual or special meeting.